Book a demo

Platform

Eight connected modules, one set of records.

Explore the areas HFS Central covers and the capabilities available within each. We’ll help you choose a starting point and agree how to introduce further modules as your needs develop.

Each capability shows whether it is available to use, available to demonstrate, or still to come. A module’s description sets out its range; the labels show what has actually reached customers.

Book a demo

What the states mean

AvailableAvailable for real work now, with our support.
DemonstrationShown so you can see how it will work. Not for live use yet.
In validationBuilt and tested against recorded vendor responses; not yet proven against the vendor's own environment. Not available for live use.
In developmentBeing built. Not available yet.
PlannedOn the roadmap. Not built yet.

Modules

Organisations switch modules on for the areas they work in and introduce them in stages. Where one depends on another, it says so.

Risk and Hazard

Assess hazards, review exposure and record the controls needed for the work.

  • Available Risk assessment workflow General and task assessments with a versioned risk matrix, controls by hierarchy, current and projected risk, review, approval and a printable report.

Incident and Learning

Connect incident reports and investigation findings with actions and lessons.

  • Available Incidents Reporting in the app and by QR code, triage by severity, and a reviewed reporting decision.
  • In development Investigation workspace Evidence, timeline and findings for an incident in one place.

Operational Safety

Manage safe-work arrangements such as permits, isolations, handovers and changes.

  • Demonstration Permits to work The full permit lifecycle with pre-work and reinstatement checks.

Needs Governance and Documents: permits rest on a published risk assessment or procedure.

Human Factors

Review tasks and the conditions affecting performance, including safety-critical work.

  • Available Human Factors task review A focused, step-by-step review of how a task is actually done, what could go wrong and the conditions affecting it, linked to its risk assessment and actions.
  • Planned Safety-critical task analysis Detailed analysis of safety-critical tasks, building on the task review.

Assurance and Compliance

Organise inspections, audits and obligations, with evidence and follow-up.

  • Available Registers Sites, assets, substances, contractors and certificates, with QR codes and files as evidence.
  • Available Obligations calendar Duties attached to your registers, with why each applies and what its interval rests on.
  • Available Inspections Versioned phone-first checklists with drafts, evidence on every answer, critical escalation and findings as actions; audits; toolbox talks; schedules by risk.

People and Competence

Connect training, qualifications and authorisations to the work people do.

  • In development Learning modules Short read-and-check modules on a phone. Completion records that someone went through a module; it is not competence, and help videos never count.
  • Available Training records External certificates, expiry and the training matrix.

Governance and Documents

Manage policies, procedures and instructions with ownership and review.

  • Available Documents Controlled documents with versions, read-and-sign and live co-editing of drafts.
  • Available Tailored health and safety policy A policy built from your answers, saying only what you confirm is in place, signed by your director and sent to the people it applies to.

Safety Intelligence

Bring priorities, trends and evidence into dashboards and management reports.

  • Available Dashboard and management reports Defined measures that open the records behind them, and management reports with author narrative, approval and versioned PDF and DOCX exports.
  • Available Evidence pack A zip of CSV records and every referenced file, with checksums.
  • In validation Analytics feed A versioned, read-only reporting feed with published metric definitions, approved per dataset and site, for Power BI, Tableau or Excel. Not yet tested end to end in those tools.
  • In development Maturity assessment A review of six areas of safety management to identify gaps and plan next steps. Results are not certification or a benchmark.

Human Factors

Unclear instructions, awkward equipment, time pressure and poor handovers all affect how work gets done. HFS Central brings these conditions into the review of tasks and risks, so teams can identify changes that support people in doing the work safely.

There are two levels, and they are different things:

  • Focused Human Factors task review: looks at one task and the conditions affecting the people doing it, linked to that task’s risks and the actions that follow.
  • Safety-critical task analysis: a detailed, step-by-step analysis of safety-critical tasks, building on the task review.
  • Available Human Factors task review A focused, step-by-step review of how a task is actually done, what could go wrong and the conditions affecting it, linked to its risk assessment and actions.
  • Planned Safety-critical task analysis Detailed analysis of safety-critical tasks, building on the task review.

Human Factors records link to tasks, hazards, controls and actions; a Human Factors review is a controlled document of its own kind.

Shared across every subscription

These stay available whichever modules an organisation uses:

  • Dashboard and board report
  • Actions
  • Sites, assets, substances, contractors and certificates registers
  • Obligations calendar
  • My learning
  • Inductions and toolbox talk attendance
  • Team, roles and site access
  • Audit log
  • Integrations and API
  • Public QR hazard reporting
  • Available Actions Owner, evidence and an independent verifier for every follow-up.
  • Available Inductions and toolbox talks Site inductions and toolbox talk attendance recorded as evidence, without any paid learning content.
  • Available Contractor assurance Contacts, work scope, authorised sites, workers and inductions, evidence assessed against the work and site, recorded approval, suspension and reinstatement, and insurance expiry reminders. No contractor sign-in yet.
  • Available Read API and webhooks Personal tokens and signed webhooks.
  • In development Integrations Each connector has its own state; see the list below.
  • In development Self-serve plans and billing Choosing and paying for a plan online.

Integrations

Your existing systems are part of the conversation. Each connection is assessed by product, version and use case, and a connector is listed as available only after it has passed an end-to-end test against the vendor’s own environment. Naming a system here does not mean a connector or vendor partnership exists. Every integration reads only; nothing is written back to the other system.

  • Planned Microsoft SharePoint
  • Planned OneDrive
  • Planned Google Drive
  • Planned Dropbox
  • Planned TrackWise
  • Planned EOA Systems Safety Organiser
  • Planned Evotix (formerly SHE Software)
  • In validation SafetyCulture (iAuditor)
  • Planned Ideagen Q-Pulse
  • In validation Excel and CSV
  • Planned Power BI
  • Planned Google Sheets
  • Planned Tableau
  • Planned Breathe HR
  • Planned BambooHR
  • Planned Microsoft Teams
  • Planned Slack

Use something not listed? Discuss your systems.

Security and certification

We do not hold a security certification yet and do not claim one. How we protect data is set out in the data processing addendum.

Book a demo